Manage finance.
Streamline processes.
Shape the future.
Manage finance.
Streamline processes.
Shape the future.
Your smart way to manage accounts payable and receivable digitally.
billbox simplifies even the most complex financial structures – across branches, internationally and always compliant.
From capture to payment, your processes run digitally, securely and transparently.
And the best part? We provide personal guidance at every step with our Service as a Software.
- 100% digital invoice processing
- Everything in one cloud across all branches
- Software-independent – integrates with any API
- Custom workflows and approvals
- Security and control
Our APIs
Invoice Processing –
Everything starts here
Whether by email, e-invoice or paper, billbox automatically captures incoming invoices, structures them and checks all relevant data using AI in accordance with tax regulations.
Through automatic IBAN validation and payment checks, we identify discrepancies immediately before they become a risk.
And best of all, we actively support you in switching to e-invoices, ensuring that you always comply with the law.
Efficient approvals & workflows
With billbox, you can individually determine who checks and processes which invoices.
Whether you are a small team or an international organisation, workflows adapt to your structure, not the other way around.
Every approval is clearly traceable and documented in an audit-proof manner. Decisions are made where they belong – quickly, transparently and compliantly.
Even when staff are on holiday or sick leave, your processes remain reliably in flow.
Your company
in real-time data
billbox automatically delivers reports that really help you move forward:
cash flow, cost centres, due dates or cash discount utilisation – right through to complete inventories and profit and loss statements. Deviations and trends become visible before they become costly.
This enables you to make decisions based on solid data – and make your financial processes more efficient, transparent and successful in the long term.
Intelligent outgoing invoicing.
billbox not only supports incoming invoices, but also outgoing invoices.
Outgoing invoices are created in a structured manner, automatically checked and documented in an audit-proof manner. The integrated accounts receivable management system allows you to keep track of open items, incoming payments and dunning at all times – right through to automated reminders and workflows.
This means that your entire invoicing process, from incoming to outgoing invoices, is managed digitally, transparently and efficiently.
Because it’s about more than just invoices.
Our solutions go far beyond invoice management – from travel expenses and tax advisor integrations to advanced delivery note matching and sustainability tools. And that’s only a glimpse: the scope of billbox offers countless other possibilities to future-proof your business.
More time for what matters
With billbox, routine tasks like capturing, sorting and filing invoices are a thing of the past.
Automated processing doesn’t just save hours in your daily work – it also relieves entire teams.
Instead of spending evenings or weekends buried in paperwork, you finally gain the freedom to focus on what truly counts:
your core business, your customers and your next achievements.
Everything at a glance, at any time
With billbox, you always have your financial processes under control – whether in the office, on the road or across different locations.
All figures, budgets and approvals are available in real time and can be easily evaluated.
Instead of laboriously gathering information from different sources, a glance at the system is all it takes – and you immediately know where your company stands.
More clarity, more security, more confidence in every situation.
Less paper & PDFs, more future
With billbox, you can reduce mountains of paper and manual work steps – and instead rely on digital, efficient processes.
This not only saves costs and stress, but also actively contributes to a measurable reduction in CO₂ emissions.
This makes your company more modern, more responsible and ready for tomorrow's requirements – both economically and ecologically.
Scalable efficiency
With billbox, you can create structures that grow with your company.
Whether you are a medium-sized business, a fast-growing scale-up or an international corporation, processes are efficiently standardised and workflows individually adapted.
The result:
An administration that remains lean even as invoice volumes increase, without losing flexibility. This ensures efficiency today – and sustainability for tomorrow.
From invoice to payment:
Everything digital, everything under control.
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Marketing-software licence from 1.200€ to 990€▼ 17,5%
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Cloud storage (TB) from 199€ to 229€▲ 15,1%
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Coffee beans (50kg) from 680€ to 710€▲ 4,4%
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Printer paper (Palette) from 850€ to 825€▼ 2,9%
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Credit note Client #8331 17.09.2025+45.500,00 €
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Payment receipt Project X 16.09.2025+8.200,00 €
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Salary payments 15.09.2025-28.500,00 €
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Marketing software licencez from 1.200€ to 990€▼ 17,5%
-
Cloud storage (TB) from 199€ to 229€▲ 15,1%
-
Coffee beans (50kg) from 680€ to 710€▲ 4,4%
-
Printer paper (Palette) from 850€ to 825€▼ 2,9%
-
Credit note client #8331 17.09.2025+45.500,00 €
-
Payment receipt Project X 16.09.2025+8.200,00 €
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Salary payments 15.09.2025-28.500,00 €
Trust that connects.
We listen to you and protect your data in the process. This is why we only pass on feedback anonymously.
With billbox, I have full control over our expenses – everything centralized and transparent. I can immediately see who is responsible and when payments are due.
CEO of an e-commerce company
Finally, a tool that takes care of routine tasks for me. Approvals and documents are traceable in one place, so I can identify and resolve issues early.
Accountant at a medium-sized company
I can see at a glance who is responsible for what. No more endless back-and-forth – everything runs automatically, saving us time and stress.
Founder
With billbox, I can monitor budgets live and make decisions immediately – without delay and with full transparency.
Controller at a medium-sized service company
billbox means less stress, more clarity, and secure processes. I can focus on what really matters while the system handles routine tasks.
SME entrepreneur and CEO
The scalability of billbox is impressive. Whether local or international – all invoices are centralized, budgets are transparent, and approvals are standardized.
CFO of an international corporation
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Your trusted partner for 15 years.
Our vision is a world where financial processes empower rather than burden.
With billbox, we create structures that provide companies with financial clarity and security, while also enabling growth, responsibility and sustainable innovation.
Partnership
We see collaboration not as a transactional relationship, but as a genuine partnership.
Within our team, we live by respect, openness and enthusiasm – and we approach our clients and partners in the same way. Solutions created on equal footing are the ones that last.
Responsibility
For us, entrepreneurial action means taking responsibility – for our clients, our employees, and society.
Since 2008, we have conducted business sustainably, responsibly and with foresight. We make decisions holistically, fully aware that every choice has an impact.
Innovation
For us, innovation is not an end in itself, but a mindset.
We believe in the power of sustainable ideas that not only make processes more efficient but also drive real change. By combining digitalization with foresight, we create solutions that work today and endure tomorrow.
Sustainability
We act with a holistic perspective – ecologically, socially and economically.
For us, sustainability means conserving resources and helping our clients make their processes more efficient, transparent and future-proof. Together, we create solutions that enable responsible and sustainable business practices.
Florian Beckmann
CEO & Founder
Catrin Beckmann
Co-CEO HR & Marketing
Ursula Reichenbach
Head of Product
Marek Henych
Head of Plattform
